Posts Tagged ‘open office’

5 Common Mistakes Companies make when designing their offices

5 Common Mistakes Companies Make When Designing Their Offices

Planning for the correct amount of storage

Understand what you are storing, why you are storing it and make sure it’s not just a catch all place for all the indecision’s your staff make. Storage is too often used to conceal clutter. Effective storage creates efficiencies while creating an environment that is both esthetically appealing and practical.  Different storage solutions can provide time saving functionality that boosts productivity and frees up space for other office uses.

Getting employee input

The right office design will help make your business run better.

Involve employees in deciding how the space will look and feel. Employees often have insights into what an operation needs and may have that wasn’t obvious before but may prove valuable. Their involvement in decision-making gives them a voice in something meaningful which increases engagement and improves performance.

Talk to your employees and ask how the old space has worked. Which features have been good or bad, and why do they feel that way? Don’t assume the old layout is necessarily the best to help drive business. Also consider letting employees name common areas such as conference rooms. That way, they can put their stamp on the space.

If you have the time and resources, consider setting up some common work areas, each decorated in one of the color schemes most popular among employees. They can then try the different settings to see how they feel about them.

Besides giving employees a voice in the new office’s aesthetics, encourage them to discuss practicalities, too. Ask for a wish list of items for the new space, such as a coffee bar or certain type of storage, which could help make work a better place to be.

Plan for growth

It’s hard to know the future. Often, we are planning to grow, but just how much, how many more staff and what’s the time frame.

When you’re designing your office with growth in mind, it’s important to look at ways in which space can be reconfigured to accommodate differing team sizes. 

It’s crucial to incorporate adaptable, flexible spaces into your present office design. These spaces can be used for ad-hoc meetings or general relaxation areas for existing staff but can also be re purposed as more formal workspace when necessary or for events and presentations.

Think carefully about your office furniture too. Once you have invested all your money in your latest technology or spent a fortune on the best talent, it might be tempting to skimp on the furniture budget. 

Not enough open and/or private spaces

One of the most significant decisions in developing a company’s culture relates to the division of office space. Open space, division into offices, team-based division, mixed offices, a small or a big kitchen – each one of these decisions will affect the way the company functions.

In theory, an open space office sounds like a great idea – an open atmosphere, accessibility for everyone and, of course, an optimal utilization of space. Most open spaces are usually quite noisy and are not that conducive to actual discussions. Many people are easily distracted by every phone call, joke or noise around them.

Acoustics

New open concept designs are often filled with hard surfaces like polished concrete, open ceilings and lots of glass, that give a wonderful open feeling to spaces. But there is downside – increased noise levels.

When noise enters the workspace, creativity and productivity go out the window.  That’s why manufactures of office furniture have thrown themselves into designing elements that limit and absorb excessive noise, creating pleasant workspaces that improve performance. The trend for open-plan designs, particularly in new workspaces, has put sound at the forefront of design.

D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of Choice for the Toronto, GTA and surrounding areas. If a renovation or relocation of your 2,000 – 25,000 sq.ft. office space is in your plans, contact us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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Office Pods– A New Solution to Privacy in an Open Office Space Design

Among the many office space design trends that currently exist, the open office space design has been the one popular design choice spanning several industries to encourage collaboration among staff and put all employees on an equal playing…or I should say, working field. But no matter how attractive the open office space design is to today’s organizations, there is always that looming need to create quiet areas or areas of privacy to handle regular business operation tasks such as making client phone calls meetings. Traditional offices closures and conference rooms have been the solutions to date, but a new solution is coming over the office space design horizon that more closely fits with the open office design concept.

Introducing office pods.

  • They offer flexibility to an office space design. Office pods are not enclosures that are fixed to a building. They are in fact portable or mobile, so like furniture, they can be placed anywhere inside or outside the office area—wherever best compliments the open office space design.
  • Office pods are modular by nature, therefore can be dismantled, moved and reassembled from one office location to the next. They can even be easily extended to grow as your company grows.
  • Office pods come in a variety of shapes, sizes and colours, therefore can be creatively designed to complement the office space design theme of your organization.
  • Office pods offer full and partial enclosure options. The full enclosure office pods, similar to an enclosed office or conference room, are ideal for business meetings, conference calls, and other operational tasks that require one’s full and uninterrupted attention. The partial enclosure office pods–sometimes referred to as office booths–offer opportunity for staff to still collaborate or find a quiet space work or relax in an open setting but with less noise interruption from surrounding office activities.
  • Office pods can have a combination of clear, glazed and/or solid coloured walls to further compliment or enhance the office space design theme while still maintaining a balance between open office space design and the need to respect confidentiality.
  • Office pods are self-contained portable sound proof enclosures created for the sole purpose of providing a quiet space or place of privacy in the midst of an open office space design.

Office pods offer several benefits:

So, if your current or future office space design is one of an open concept but you still want to allow for areas of quietness or privacy for your staff’s and overall business’ well-being, or your landlord forbids fixed reconstruction of an office space, adding office pods to your office space design could be the best solution.

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D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of Choice for the Toronto, GTA and surrounding areas. If a renovation or relocation of your 2,000 – 25,000 sq.ft. office space is in your plans, contact us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

References:

Urban office Interiors, Office Pods, https://www.urban-office.com/podscreens.html

OfficePod, OfficePod Lift the Lid on Dead Space, http://www.officepod.co.uk/about-officepod/

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More Creative Ways to Produce Privacy In An Open Office Space Environment

As much as the open office space is a preferred design with most of today’s companies, certain office activities still require a bit of privacy… or the opportunity to get loud without causing too much distraction for fellow employees. As a result, both furniture and office space design companies have come up with a variety of creative solutions to create “privacy” without compromising the open-concept design. We’ve covered a few of them in previous blogs — office pods, partial living walls, Everblock®and Tetris® furniture and walls, use and placement of storage cabinets…but here are a couple more options an organization can take into consideration:

  • The Rotating Office Screens – A similar concept to vertical blinds, the rotating office screen is actually a series of double-panel slats, each of which rotates on its own pointed base plate. Each slat and base unit can easily be oriented into specific formations in relation to the other slat-base units to create an interesting decor within the open office space design while in “open” position. Once a private meeting is required, the same slats can be turned to the “closed” position, instantly creating a semi or fully private meeting area.
  • Acoustic Office Screens – Not entirely new to the office space design world, acoustic office screen panels are now available in a variety of sizes, colours and shapes to offer flexibility and interesting decor to an ever-changing open office space environment. Each panel is designed to either stand on casters or on its own unique base, so they can be easily positioned to either add a design to a main wall or create a semi-private space for individual or collaborative activities. In some cases, the panel shapes are irregular but can interlink to make a visually stimulating wall design or collaboration area. In other cases, the walls are stack-able or can easily “nest” into one another, allowing for easy storage. What is even more advantageous is the acoustic office screens are made with soft materials designed to absorb sound, so they help lessen sound disturbances in an open office space environment.

The best part about these solutions is that they not only provide a “privacy” option to the open-concept office space design, but they also enhance flexibility within an open office space design.

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D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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References:

Urban Office, “Viswall Rotating Screen”, https://www.urban-office.com/office/office-screens/viswall-screen.html

Urban Office, “Wannabetree Screen”, https://www.urban-office.com/office/office-screens/wannabetree.html

Urban Office, “Alp Screen”, https://www.urban-office.com/office/office-screens/alp-screen.html

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Client Testimonials

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  • Very pleased with how smoothly our move went

    Very pleased with how smoothly our move went

    “We are very pleased with how smoothly our move went and we highly recommend D.J. McGauley’s. Initial consultation and assessment, purchasing and delivery of furniture, coordinating the moving of our existing office to our new office, Leasing hold improvements, coordinating the relocation and installation of our phone system/cabling.

    Rachel Oldfield, Manager, Finance & Administration


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  • Expertise and ability to deal with any and every situation

    Expertise and ability to deal with any and every situation

    “Your expertise and ability to deal with any and every situation to our complete delight was invaluable. From evaluating our moving needs to completing repairs to the landlord’s satisfaction, to managing the renovations and fit-out of our new location and the office and warehouse move… everything was seamless and painless as something like this can be.”

    Mark Thomas, Vice-President


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  • Professionals we could count on

    Professionals we could count on

    “Originally, we were searching for a moving company but with your company we benefitted from a suite of services and most of all professionals we could count on. What sold us from the beginning was the knowledge, contacts and peace of mind that you bring to the table and we weren’t disappointed.”

    Margaret Eaton, President


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  • Your dedication to your clients shows in everything you do.

    Your dedication to your clients shows in everything you do.

    “The team at D.J. McGauley helped us facilitate a two stage move recently.
    I wanted to express my appreciation for all your assistance; it was invaluable. No matter what we asked of you or what we needed, you were there. You were sensitive to our needs and understanding of our economic position. Your dedication to your clients shows in everything you do.
    Our moves went smoothly with no headaches due largely to your expertise and assistance. You helped make our move as stress free as possible.
    Thank you again for your exceptional service.

    Ludy Gibson, Office Manager


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  • Careful Planning & Strong Project Management

    Careful Planning & Strong Project Management

    “I appreciated your responsiveness, careful planning, strong project management and professionalism throughout the course of the move. Your willingness to assist in problem-solving unexpected issues and concerns as they arose was greatly valued.”

    S.M. Cheng, Executive Director, Ontario Public Health Association


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  • Completed construction and move on time and on budget

    Completed construction and move on time and on budget

    “I had the pleasure of working closely with Mike and Tony on every aspect of the move including premise design, selection of materials, furniture planning, selection of general contractor and trades, permitting, scheduling and moving logistics. Very professional and competent in their roles and demonstrated their experience through expediting many processes, presenting innovative solutions and controlling costs.”

    Kevin Feeney, CFO


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  • Stellar client service

    Stellar client service

    “What singularly impressed us was that you did not just attend at our office to give it a cursory once-over look and then submitted an estimate for moving, but that you discussed our company’s relocation policy and process, spent time ascertaining what we were moving, and wanted to view the office space we were relocating to.”

    Abena Buahene, BA, LL.B, Registrar & CEO


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  • Costs involved were fair and your professionalism was excelling

    Costs involved were fair and your professionalism was excelling

    “It was very reassuring for us at Infinite to be dealing with a team that had your knowledge and experience moving from one A-class building to another. The costs involved were fair and your professionalism was excelling.”

    Ali Zahedi, Managing Director


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  • Developed a budget and timeline to keep us on track

    Developed a budget and timeline to keep us on track

    “They developed a budget and timeline to keep us on track while minimizing surprises. Assisted with furniture purchasing and coordinated the acquisitions and installations of all furniture for our new offices. All outstanding deficiencies were fixed and we restarted our business in our new premises as if we’d always been there.”

    Christine Hughes, CFA, President and Chief Investment Strategist


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  • Facilitated a remarkably smooth transition

    Facilitated a remarkably smooth transition

    “Facilitated a remarkably smooth transition and we greatly appreciated your assistance and your expertise. Helping to organize the phone installation and dealing with the communications this transaction required really helped us to settle into our new space quickly and seamlessly.”

    Miriam Adams, C.M., Co-founder/Director


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  • You Really Came Through for us

    You Really Came Through for us

    “You really came through for us and we appreciated how professional and organized you were throughout the move. Everyone at Bilingual Recruiters Inc. commented on how well the relocation to our new home on Yonge Street turned out. I would recommend your firm to anyone having to go through the stress of relocating their office. ”

    Louis Cavalaris, V.P and Treasurer


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  • "McGauley's were fantastic

    “McGauley’s were fantastic, right from the first phone call: always responsive, great problem-solvers, kept us fully informed of all the options at each stage and calm in the face of every crisis. I can only imagine how much hard work they were doing behind the scenes that we never saw. We would recommend their services without reservation.”

    Helen Leask and Nancy Richardson, Partners


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  • Very pleased with how smoothly our move went
  • Expertise and ability to deal with any and every situation
  • Professionals we could count on
  • Your dedication to your clients shows in everything you do.
  • Careful Planning & Strong Project Management
  • Completed construction and move on time and on budget
  • Stellar client service
  • Costs involved were fair and your professionalism was excelling
  • Developed a budget and timeline to keep us on track
  • Facilitated a remarkably smooth transition
  • You Really Came Through for us

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