5 Common Mistakes Companies make when designing their offices

5 Common Mistakes Companies Make When Designing Their Offices

Planning for the correct amount of storage

Understand what you are storing, why you are storing it and make sure it’s not just a catch all place for all the indecision’s your staff make. Storage is too often used to conceal clutter. Effective storage creates efficiencies while creating an environment that is both esthetically appealing and practical.  Different storage solutions can provide time saving functionality that boosts productivity and frees up space for other office uses.

Getting employee input

The right office design will help make your business run better.

Involve employees in deciding how the space will look and feel. Employees often have insights into what an operation needs and may have that wasn’t obvious before but may prove valuable. Their involvement in decision-making gives them a voice in something meaningful which increases engagement and improves performance.

Talk to your employees and ask how the old space has worked. Which features have been good or bad, and why do they feel that way? Don’t assume the old layout is necessarily the best to help drive business. Also consider letting employees name common areas such as conference rooms. That way, they can put their stamp on the space.

If you have the time and resources, consider setting up some common work areas, each decorated in one of the color schemes most popular among employees. They can then try the different settings to see how they feel about them.

Besides giving employees a voice in the new office’s aesthetics, encourage them to discuss practicalities, too. Ask for a wish list of items for the new space, such as a coffee bar or certain type of storage, which could help make work a better place to be.

Plan for growth

It’s hard to know the future. Often, we are planning to grow, but just how much, how many more staff and what’s the time frame.

When you’re designing your office with growth in mind, it’s important to look at ways in which space can be reconfigured to accommodate differing team sizes. 

It’s crucial to incorporate adaptable, flexible spaces into your present office design. These spaces can be used for ad-hoc meetings or general relaxation areas for existing staff but can also be re purposed as more formal workspace when necessary or for events and presentations.

Think carefully about your office furniture too. Once you have invested all your money in your latest technology or spent a fortune on the best talent, it might be tempting to skimp on the furniture budget. 

Not enough open and/or private spaces

One of the most significant decisions in developing a company’s culture relates to the division of office space. Open space, division into offices, team-based division, mixed offices, a small or a big kitchen – each one of these decisions will affect the way the company functions.

In theory, an open space office sounds like a great idea – an open atmosphere, accessibility for everyone and, of course, an optimal utilization of space. Most open spaces are usually quite noisy and are not that conducive to actual discussions. Many people are easily distracted by every phone call, joke or noise around them.

Acoustics

New open concept designs are often filled with hard surfaces like polished concrete, open ceilings and lots of glass, that give a wonderful open feeling to spaces. But there is downside – increased noise levels.

When noise enters the workspace, creativity and productivity go out the window.  That’s why manufactures of office furniture have thrown themselves into designing elements that limit and absorb excessive noise, creating pleasant workspaces that improve performance. The trend for open-plan designs, particularly in new workspaces, has put sound at the forefront of design.

D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of Choice for the Toronto, GTA and surrounding areas. If a renovation or relocation of your 2,000 – 25,000 sq.ft. office space is in your plans, contact us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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5 Reasons Why Companies Use Third Party Storage Facilities

When I say “storage”, a couple thoughts may come to your mind— “the cloud”, which more and more companies are using to store soft copies of files and documentation, or a storage closet where items like unused furniture, filing cabinets, hard copy files and other hard assets are kept.

But what about third-party storage facilities? Should companies take advantage of such services or just store inactive items somewhere in their office space?

Here are some thoughts to take into consideration:

  1. Cost – Consider your office space lease rate. According to the Toronto Real Estate Board (TREB), the average office space lease rate in downtown Toronto in the last quarter of 2016 was $12.86/per square foot net1. If the storage space required for your inactive hard assets is roughly 50 square feet, then $643 of your total monthly lease would be paid towards storing hard assets not currently in use in your office space. A third-party storage facility may charge $150 to $200 per month for the same size storage space. That alone would be a monthly savings of over $400 in favour of using a third-party storage facility.
  2. Space usage – Would storing your inactive hard assets be an effective use of your office space? With the trend towards companies occupying smaller office spaces, the need to utilize every valuable square foot of office space for business-related activities would likely be a more business savvy choice than trying to squeeze those items in a corner of your office space.
  3. Security – Your office space landlord may provide the security services needed to protect all of your valuable assets but the same would be true for a third-party storage facility. Security cameras and special security locks are just a couple of features that third-party storage facilities offer their clientele.
  4. Flexibility – Ahh! There is that key word again. Unless you foresee re-purposing your inactive hard assets into your office space design in the immediate future, keep in mind that third-party storage facilities do offer flexibility in terms of short-term and long-term storage leases, location, and sizes of storage spaces, while giving you the flexibility you need to maximize the use of your office space.
  5. Accessibility – Whether accessibility means “proximity”, “information about” or just “ease of extracting” those inactive hard assets when needed, third-party storage facilities offer it all. Some storage facilities may even offer or arrange a delivery service as an added convenience to their clientele.

These are just a few advantages. If you are considering to use a third party storage facility for your inactive hard assets, contact us for more information. We provide secure, temperature controlled, flexible solutions for all your storage needs.

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D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Ask us about our asset management services!

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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1Toronto Real Estate Board, Commercial Realty Watch Fourth Quarter 2016, http://trebcommercial.com/public/comwatch/com_back/2016/pdf/cw16Q4.pdf

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November New and Used Office Furniture Sale

Click here to see our New and Used Furniture Specials for November.

Need Extra Space?  

If you have to store files, furniture or any miscellaneous items and don’t have the space in your current office, we can help.  With climate controlled, secure storage, we will take care of your excess content and keep an accurate inventory for you so you know what’s there.

If you are renovating your office and need temporary off site storage, we can help. We will break down your furniture, pack your content and store it. Then, when you need it, we will deliver and place your furniture as requested.

If you have seasonal staff, and you need to store the furniture and files during the off-season – we can help.

Call us today at 416-239-1931 and save value real estate space and money!

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Happy Halloween

No Project Too Spooky

D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Our Latest Project

We specialize in Zombie Research Facilities. Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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The Sit-Stand Desk Just Got Smarter

If you thought having the option to sit or stand at your desk…with your desk… while you work was great, then you are going to love what the latest models of sit-stand desks offer. They have gotten smarter!

Not only do the latest models of sit-stand desks give you the option of adjusting the height of your desk to facilitate you changing positions while you work, but newer models of sit-stand desks are built with sensors that actually monitor your sit-stand activity while at your desk. Do you get so focused on your work that you forget to change your working position? No worries. These new sit-stand desks will measure how long you have been sitting and will gently and automatically adjust your desk height so that you end up standing while you continue working, then do the opposite when it senses you have stood long enough—at least that is true for the sit-stand desks that adjust electronically. Some sit-stand desk sensors will also adjust the height of a desk based on the arm or hand height of a user while in either working position. Of course, these desks work best for user’s that remember to change their position.

For those who are health conscious or want to reach/maintain certain health goals, there are sit-stand desks that are also built with sensors programmed to measure the number of calories its user burns as well as sit-stand activity during the workday. Some of these desks even have a touch-screen display no bigger than the size of a mobile phone screen built into the desk which allows its user to pre-set activity goals and sit-stand height levels as well as see their health progress during the day. (As an interesting side note, did you know that a person burns 20% – 30% more calories while standing compared to when sitting?)

Other smart features of these sit-stand desks include connectivity to blue tooth and other smart devices that allow its user to control the lights and thermostat in a room.

What is best about these new sit-stand desks is that in most cases, they remain ergonomically friendly, optimizing the comfort level for users and minimizing pressure on one’s feet and back.

So, are you in the market for a smart sit-stand desk?

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D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

References:

Jolly, Jennifer, “Smart Desks to Keep you Moving”, Wired Well, New York Times http://well.blogs.nytimes.com/2015/06/02/smart-desks-to-keep-you-moving/?_r=2&module=ArrowsNav&contentCollection=undefined&action=keypress&region=FixedLeft&pgtype=Blogs

Stir Kinetic Desk, http://www.stirworks.com/stir-kinetic-desk-m1/

Office Link Group, “Axis Electric Height Adjust”, http://www.officelinkgroup.com/index.php?page=product&categoryid=93&sco=2

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5 Elements That Help Bring Nature Into Your Office Space

April 22nd is Earth Day, a day in which people were reminded to protect, value and maintain the environment. For some, it meant planting a tree or two. For others, it was a reminder to go green by consuming less energy, utilizing renewable energy or choosing less pollution-inducing ways to travel from one location to another. For the office space design world, however, it is an ever developing trend to find different ways to bring nature into the immediate work environment.

Here are just five elements of nature that have inspired office space design specialists to incorporate the outdoors into an office space design:

  1. Living plants – From potted plants to entire gardens, living plants have been the most common used elements in bringing the outdoors into an office space design.
  2. Moving Water – The movement or flow of water is said to have tranquil calming effect on people who need to take time to clear their minds and prepare for new tasks. Hence, water in the form of small pools, fountains and/or waterfalls has been another element commonly used to bring both the sights and sounds of nature into an office space design.
  3. Wood and/or stone materials – Whether it is in the panelling, the floor, the furniture, the accessories, or a major part of the architecture, natural wood or stone finishes are becoming more and more popular in office space designs.
  4. Patterns and textures of nature even in the non-nature items – Sometimes fabrics or artwork with pictures or patterns from nature, or the use of “golf green” in certain areas of an office space has been used as an effective way to incorporate nature into an office space design.
  5. Life itself – Though not for every office, creating an enclosed area where small birds can fly and sing freely or fish can swim has been used to effectively create an outdoor nature experience within an office space design.

Companies and design specialists recognize the invaluable relationship between nature and people. Humans are more productive, creative and innovative when exposed to a natural environment, maybe because of the increased oxygen levels or the calmness and tranquility it imposes on the mind. Nature comes alive when humans recognize and take care of it. Hence, bringing this “eco-system” into an office space design makes sense, especially for companies wanting to have the cutting edge within their industries.

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D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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New & Used Office Furniture

October New and Used Office Furniture Sale – Happy Thanksgiving!

Click here to see our New and Used Furniture Thanksgiving Specials for October.

Space Planning & Design in Toronto

At D. J. McGauley and Associates we maximize a company’s space while controlling costs with an eye toward minimizing disruption to regular business operations. We work with clients to bring together design, affordability and strong project management. Our work isn’t complete with the design process. Our project management team can manage your construction project from start to finish and ensure that your furniture fits your requirements. From initial consultation, to design and execution, our office space planning services will create your ideal work environment. Contact us and we’ll give you your space.

Call us today at 416-239-1931 and let us help you turn your ideas into reality.

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Client Testimonials

Don't just take our word for it!

  • Careful Planning & Strong Project Management

    Careful Planning & Strong Project Management

    “I appreciated your responsiveness, careful planning, strong project management and professionalism throughout the course of the move. Your willingness to assist in problem-solving unexpected issues and concerns as they arose was greatly valued.”

    S.M. Cheng, Executive Director, Ontario Public Health Association


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  • Developed a budget and timeline to keep us on track

    Developed a budget and timeline to keep us on track

    “They developed a budget and timeline to keep us on track while minimizing surprises. Assisted with furniture purchasing and coordinated the acquisitions and installations of all furniture for our new offices. All outstanding deficiencies were fixed and we restarted our business in our new premises as if we’d always been there.”

    Christine Hughes, CFA, President and Chief Investment Strategist


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  • You Really Came Through for us

    You Really Came Through for us

    “You really came through for us and we appreciated how professional and organized you were throughout the move. Everyone at Bilingual Recruiters Inc. commented on how well the relocation to our new home on Yonge Street turned out. I would recommend your firm to anyone having to go through the stress of relocating their office. ”

    Louis Cavalaris, V.P and Treasurer


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  • "McGauley's were fantastic

    “McGauley’s were fantastic, right from the first phone call: always responsive, great problem-solvers, kept us fully informed of all the options at each stage and calm in the face of every crisis. I can only imagine how much hard work they were doing behind the scenes that we never saw. We would recommend their services without reservation.”

    Helen Leask and Nancy Richardson, Partners


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  • Stellar client service

    Stellar client service

    “What singularly impressed us was that you did not just attend at our office to give it a cursory once-over look and then submitted an estimate for moving, but that you discussed our company’s relocation policy and process, spent time ascertaining what we were moving, and wanted to view the office space we were relocating to.”

    Abena Buahene, BA, LL.B, Registrar & CEO


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  • Very pleased with how smoothly our move went

    Very pleased with how smoothly our move went

    “We are very pleased with how smoothly our move went and we highly recommend D.J. McGauley’s. Initial consultation and assessment, purchasing and delivery of furniture, coordinating the moving of our existing office to our new office, Leasing hold improvements, coordinating the relocation and installation of our phone system/cabling.

    Rachel Oldfield, Manager, Finance & Administration


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  • Costs involved were fair and your professionalism was excelling

    Costs involved were fair and your professionalism was excelling

    “It was very reassuring for us at Infinite to be dealing with a team that had your knowledge and experience moving from one A-class building to another. The costs involved were fair and your professionalism was excelling.”

    Ali Zahedi, Managing Director


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  • Professionals we could count on

    Professionals we could count on

    “Originally, we were searching for a moving company but with your company we benefitted from a suite of services and most of all professionals we could count on. What sold us from the beginning was the knowledge, contacts and peace of mind that you bring to the table and we weren’t disappointed.”

    Margaret Eaton, President


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  • Facilitated a remarkably smooth transition

    Facilitated a remarkably smooth transition

    “Facilitated a remarkably smooth transition and we greatly appreciated your assistance and your expertise. Helping to organize the phone installation and dealing with the communications this transaction required really helped us to settle into our new space quickly and seamlessly.”

    Miriam Adams, C.M., Co-founder/Director


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  • Your dedication to your clients shows in everything you do.

    Your dedication to your clients shows in everything you do.

    “The team at D.J. McGauley helped us facilitate a two stage move recently.
    I wanted to express my appreciation for all your assistance; it was invaluable. No matter what we asked of you or what we needed, you were there. You were sensitive to our needs and understanding of our economic position. Your dedication to your clients shows in everything you do.
    Our moves went smoothly with no headaches due largely to your expertise and assistance. You helped make our move as stress free as possible.
    Thank you again for your exceptional service.

    Ludy Gibson, Office Manager


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  • Expertise and ability to deal with any and every situation

    Expertise and ability to deal with any and every situation

    “Your expertise and ability to deal with any and every situation to our complete delight was invaluable. From evaluating our moving needs to completing repairs to the landlord’s satisfaction, to managing the renovations and fit-out of our new location and the office and warehouse move… everything was seamless and painless as something like this can be.”

    Mark Thomas, Vice-President


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  • Completed construction and move on time and on budget

    Completed construction and move on time and on budget

    “I had the pleasure of working closely with Mike and Tony on every aspect of the move including premise design, selection of materials, furniture planning, selection of general contractor and trades, permitting, scheduling and moving logistics. Very professional and competent in their roles and demonstrated their experience through expediting many processes, presenting innovative solutions and controlling costs.”

    Kevin Feeney, CFO


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  • Careful Planning & Strong Project Management
  • Developed a budget and timeline to keep us on track
  • You Really Came Through for us
  • Stellar client service
  • Very pleased with how smoothly our move went
  • Costs involved were fair and your professionalism was excelling
  • Professionals we could count on
  • Facilitated a remarkably smooth transition
  • Your dedication to your clients shows in everything you do.
  • Expertise and ability to deal with any and every situation
  • Completed construction and move on time and on budget

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