5 Common Mistakes Companies make when designing their offices

5 Common Mistakes Companies Make When Designing Their Offices

Planning for the correct amount of storage

Understand what you are storing, why you are storing it and make sure it’s not just a catch all place for all the indecision’s your staff make. Storage is too often used to conceal clutter. Effective storage creates efficiencies while creating an environment that is both esthetically appealing and practical.  Different storage solutions can provide time saving functionality that boosts productivity and frees up space for other office uses.

Getting employee input

The right office design will help make your business run better.

Involve employees in deciding how the space will look and feel. Employees often have insights into what an operation needs and may have that wasn’t obvious before but may prove valuable. Their involvement in decision-making gives them a voice in something meaningful which increases engagement and improves performance.

Talk to your employees and ask how the old space has worked. Which features have been good or bad, and why do they feel that way? Don’t assume the old layout is necessarily the best to help drive business. Also consider letting employees name common areas such as conference rooms. That way, they can put their stamp on the space.

If you have the time and resources, consider setting up some common work areas, each decorated in one of the color schemes most popular among employees. They can then try the different settings to see how they feel about them.

Besides giving employees a voice in the new office’s aesthetics, encourage them to discuss practicalities, too. Ask for a wish list of items for the new space, such as a coffee bar or certain type of storage, which could help make work a better place to be.

Plan for growth

It’s hard to know the future. Often, we are planning to grow, but just how much, how many more staff and what’s the time frame.

When you’re designing your office with growth in mind, it’s important to look at ways in which space can be reconfigured to accommodate differing team sizes. 

It’s crucial to incorporate adaptable, flexible spaces into your present office design. These spaces can be used for ad-hoc meetings or general relaxation areas for existing staff but can also be re purposed as more formal workspace when necessary or for events and presentations.

Think carefully about your office furniture too. Once you have invested all your money in your latest technology or spent a fortune on the best talent, it might be tempting to skimp on the furniture budget. 

Not enough open and/or private spaces

One of the most significant decisions in developing a company’s culture relates to the division of office space. Open space, division into offices, team-based division, mixed offices, a small or a big kitchen – each one of these decisions will affect the way the company functions.

In theory, an open space office sounds like a great idea – an open atmosphere, accessibility for everyone and, of course, an optimal utilization of space. Most open spaces are usually quite noisy and are not that conducive to actual discussions. Many people are easily distracted by every phone call, joke or noise around them.

Acoustics

New open concept designs are often filled with hard surfaces like polished concrete, open ceilings and lots of glass, that give a wonderful open feeling to spaces. But there is downside – increased noise levels.

When noise enters the workspace, creativity and productivity go out the window.  That’s why manufactures of office furniture have thrown themselves into designing elements that limit and absorb excessive noise, creating pleasant workspaces that improve performance. The trend for open-plan designs, particularly in new workspaces, has put sound at the forefront of design.

D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of Choice for the Toronto, GTA and surrounding areas. If a renovation or relocation of your 2,000 – 25,000 sq.ft. office space is in your plans, contact us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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5 Reasons Why Companies Use Third Party Storage Facilities

When I say “storage”, a couple thoughts may come to your mind— “the cloud”, which more and more companies are using to store soft copies of files and documentation, or a storage closet where items like unused furniture, filing cabinets, hard copy files and other hard assets are kept.

But what about third-party storage facilities? Should companies take advantage of such services or just store inactive items somewhere in their office space?

Here are some thoughts to take into consideration:

  1. Cost – Consider your office space lease rate. According to the Toronto Real Estate Board (TREB), the average office space lease rate in downtown Toronto in the last quarter of 2016 was $12.86/per square foot net1. If the storage space required for your inactive hard assets is roughly 50 square feet, then $643 of your total monthly lease would be paid towards storing hard assets not currently in use in your office space. A third-party storage facility may charge $150 to $200 per month for the same size storage space. That alone would be a monthly savings of over $400 in favour of using a third-party storage facility.
  2. Space usage – Would storing your inactive hard assets be an effective use of your office space? With the trend towards companies occupying smaller office spaces, the need to utilize every valuable square foot of office space for business-related activities would likely be a more business savvy choice than trying to squeeze those items in a corner of your office space.
  3. Security – Your office space landlord may provide the security services needed to protect all of your valuable assets but the same would be true for a third-party storage facility. Security cameras and special security locks are just a couple of features that third-party storage facilities offer their clientele.
  4. Flexibility – Ahh! There is that key word again. Unless you foresee re-purposing your inactive hard assets into your office space design in the immediate future, keep in mind that third-party storage facilities do offer flexibility in terms of short-term and long-term storage leases, location, and sizes of storage spaces, while giving you the flexibility you need to maximize the use of your office space.
  5. Accessibility – Whether accessibility means “proximity”, “information about” or just “ease of extracting” those inactive hard assets when needed, third-party storage facilities offer it all. Some storage facilities may even offer or arrange a delivery service as an added convenience to their clientele.

These are just a few advantages. If you are considering to use a third party storage facility for your inactive hard assets, contact us for more information. We provide secure, temperature controlled, flexible solutions for all your storage needs.

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D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Ask us about our asset management services!

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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1Toronto Real Estate Board, Commercial Realty Watch Fourth Quarter 2016, http://trebcommercial.com/public/comwatch/com_back/2016/pdf/cw16Q4.pdf

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End of the Office as we know it – VOX Article

As Ontario Government announces a three stage back to the “New Normal”, the new normal in the office may be very different as some return.

VOX has written an article on what the “New Norm” could look like at the office, so if you’re one of the ones to have a job to go back to, this will give you an insight on some of the changes that could take place.

This is the end of the office as we know it

https://www.vox.com/recode/2020/4/14/21211789/coronavirus-office-space-work-from-home-design-architecture-real-estate?fbclid=IwAR0B21qwZljKsF-U5UE7cuBnJixtI6BwSBHshl6nfUJN0qtp_4j2a_9grUo

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March New & Used Office Furniture Spring 2020

Click here to see our New and Used Furniture Specials for March.

Shhhhh… Quiet Spaces

The Quiet Spaces product line is basically acoustic art for noisy spaces. The open office has tons of awesome advantages, but you can’t overlook the need for controlling the noise. Quiet Spaces is the perfect solution to help reduce noise in your workspace so your team can focus, and it adds some cool design features too! The product line has products that can hang from the ceiling or products that you can apply to walls to help absorb sound.

D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

If you are looking for new or used office furniture and don’t see it here, give us a call (416) 239-1931

Click here to see our New and Used Furniture Specials for March.

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Tayco is Launching New Tables and Metal Colours!

Tayco has just introduced a new tables collection for more collaborative-focused workplaces. Included in the collection are four brand new tables – Norris, Kip, Koko, and Hanna.

Norris

Norris is a professional boardroom table with sophisticated styling that is guaranteed to make a statement.

Kip

The ideal table for any open office environment, Kip is the spot to collaborate on work, share a meal or immerse in inspiration.

Koko

Work from anywhere with Koko. Whether you’re working on a couch, chair or anywhere else in the office, this minimalist laptop table easily adapts to your workspace

Hanna

For every other table application your workspace needs, look to the highly-configurable Hanna, which comes in a variety of base and surface options to suit your needs.
To make this launch even better, Tayco is introducing new metal colours! These new colours will be available on all four of the new tables, and as accessories on all other Tayco products.

DOWNLOAD THE
NEW METAL CARD HERE



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New & Used Office Furniture January 2020 – Winter Sale

Click here to see our New and Used Furniture Specials for January.

Managing your Office Renovation/Relocation in 6 Easy Steps

New Office Furniture

D.J. McGauley receives exclusive offers for new office furniture from our many trusted manufacturers and distributors.  We’d love to pass these great savings onto you!  If you don’t find what you’re looking for, give us a shout and we will start searching! Email us for Exclusive Pricing on New Office Furniture!

Used Office Furniture

We source quality used furniture for our customers.  If we don’t have what you’re looking for in stock, we’ll find it for you. Email us for Exclusive Pricing on Used Office Furniture!

D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our

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New & Used Office Furniture – February 2020

Click here to see our New and Used Furniture Specials for February.

Communications

Communications
The key to any business is its ability to communicate.  As part of our consultative approach we analyze your communications needs and recommend options to meet both current and future requirements. From cabling to power, IT infrastructure, videoconferencing and phone systems, we work within your budget to provide solutions that work for you.

Our Services Include:
  • Landline telephony
  • IP telephony
  • Mobile telephony
  • Cloud Computing
  • Audio Visual
  • Video Conferencing
  • Networking and Cabling
D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. If a renovation or relocation of your office space is in your plans, please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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Client Testimonials

Don't just take our word for it!

  • You Really Came Through for us

    You Really Came Through for us

    “You really came through for us and we appreciated how professional and organized you were throughout the move. Everyone at Bilingual Recruiters Inc. commented on how well the relocation to our new home on Yonge Street turned out. I would recommend your firm to anyone having to go through the stress of relocating their office. ”

    Louis Cavalaris, V.P and Treasurer


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  • Expertise and ability to deal with any and every situation

    Expertise and ability to deal with any and every situation

    “Your expertise and ability to deal with any and every situation to our complete delight was invaluable. From evaluating our moving needs to completing repairs to the landlord’s satisfaction, to managing the renovations and fit-out of our new location and the office and warehouse move… everything was seamless and painless as something like this can be.”

    Mark Thomas, Vice-President


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  • Costs involved were fair and your professionalism was excelling

    Costs involved were fair and your professionalism was excelling

    “It was very reassuring for us at Infinite to be dealing with a team that had your knowledge and experience moving from one A-class building to another. The costs involved were fair and your professionalism was excelling.”

    Ali Zahedi, Managing Director


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  • Careful Planning & Strong Project Management

    Careful Planning & Strong Project Management

    “I appreciated your responsiveness, careful planning, strong project management and professionalism throughout the course of the move. Your willingness to assist in problem-solving unexpected issues and concerns as they arose was greatly valued.”

    S.M. Cheng, Executive Director, Ontario Public Health Association


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  • Facilitated a remarkably smooth transition

    Facilitated a remarkably smooth transition

    “Facilitated a remarkably smooth transition and we greatly appreciated your assistance and your expertise. Helping to organize the phone installation and dealing with the communications this transaction required really helped us to settle into our new space quickly and seamlessly.”

    Miriam Adams, C.M., Co-founder/Director


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  • Professionals we could count on

    Professionals we could count on

    “Originally, we were searching for a moving company but with your company we benefitted from a suite of services and most of all professionals we could count on. What sold us from the beginning was the knowledge, contacts and peace of mind that you bring to the table and we weren’t disappointed.”

    Margaret Eaton, President


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  • Developed a budget and timeline to keep us on track

    Developed a budget and timeline to keep us on track

    “They developed a budget and timeline to keep us on track while minimizing surprises. Assisted with furniture purchasing and coordinated the acquisitions and installations of all furniture for our new offices. All outstanding deficiencies were fixed and we restarted our business in our new premises as if we’d always been there.”

    Christine Hughes, CFA, President and Chief Investment Strategist


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  • Much Appreciated

    Much Appreciated

    “We are now moved into our new office and it appears that the office move went well last night. I am sure the move would not have gone as smoothly as it did without you coordinating and organizing the move for us. Much appreciated.”

    Kathy Nakanishi, Manager, Office of the CEO/Registrar


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  • Completed construction and move on time and on budget

    Completed construction and move on time and on budget

    “I had the pleasure of working closely with Mike and Tony on every aspect of the move including premise design, selection of materials, furniture planning, selection of general contractor and trades, permitting, scheduling and moving logistics. Very professional and competent in their roles and demonstrated their experience through expediting many processes, presenting innovative solutions and controlling costs.”

    Kevin Feeney, CFO


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  • Stellar client service

    Stellar client service

    “What singularly impressed us was that you did not just attend at our office to give it a cursory once-over look and then submitted an estimate for moving, but that you discussed our company’s relocation policy and process, spent time ascertaining what we were moving, and wanted to view the office space we were relocating to.”

    Abena Buahene, BA, LL.B, Registrar & CEO


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  • Very pleased with how smoothly our move went

    Very pleased with how smoothly our move went

    “We are very pleased with how smoothly our move went and we highly recommend D.J. McGauley’s. Initial consultation and assessment, purchasing and delivery of furniture, coordinating the moving of our existing office to our new office, Leasing hold improvements, coordinating the relocation and installation of our phone system/cabling.

    Rachel Oldfield, Manager, Finance & Administration


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  • "McGauley's were fantastic

    “McGauley’s were fantastic, right from the first phone call: always responsive, great problem-solvers, kept us fully informed of all the options at each stage and calm in the face of every crisis. I can only imagine how much hard work they were doing behind the scenes that we never saw. We would recommend their services without reservation.”

    Helen Leask and Nancy Richardson, Partners


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  • Your dedication to your clients shows in everything you do.

    Your dedication to your clients shows in everything you do.

    “The team at D.J. McGauley helped us facilitate a two stage move recently.
    I wanted to express my appreciation for all your assistance; it was invaluable. No matter what we asked of you or what we needed, you were there. You were sensitive to our needs and understanding of our economic position. Your dedication to your clients shows in everything you do.
    Our moves went smoothly with no headaches due largely to your expertise and assistance. You helped make our move as stress free as possible.
    Thank you again for your exceptional service.

    Ludy Gibson, Office Manager


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  • You Really Came Through for us
  • Expertise and ability to deal with any and every situation
  • Costs involved were fair and your professionalism was excelling
  • Careful Planning & Strong Project Management
  • Facilitated a remarkably smooth transition
  • Professionals we could count on
  • Developed a budget and timeline to keep us on track
  • Much Appreciated
  • Completed construction and move on time and on budget
  • Stellar client service
  • Very pleased with how smoothly our move went
  • Your dedication to your clients shows in everything you do.

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