D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice. Please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your project a successful reality.
Real estate projects, like renovations and relocations, are complex and have many moving parts that can feel overwhelming for even the most seasoned business professional. They’re not typically part of an organization’s routine operations and likely fall outside the scope of day-to-day business. Hiring dedicated, third-party project management will help ensure your real estate project is completed on time and on budget. It’s smart business sense compared to the DIY approach that many businesses take.
Why Not the DIY Approach?
Many business leaders delegate the leadership of their upcoming relocation or renovation project to an internal team member. Unfortunately, they don’t fully understand the complexity and scope of what really needs to happen, and in what order, when renovating or relocating offices. Some immediate red flags are forgetting about IT services or leased goods that may need special permissions to be relocated. There are also legal liabilities when moving out of, and into, buildings. In short, it’s very easy to find yourself in over your head with a hundred issues you had no idea about. Some companies hire a real estate agent to help guide the process. While this is a positive step, there are many more scope and complexity issues to be anticipated and solved than might first appear on the surface.
Anticipating Scope and Complexities
It’s always a good time to hire a project manager when you have a project that is outside your expertise. An experienced project manager will know all the right questions to ask and gather all the answers you It’s always a good time to hire a project manager when you have a project that is outside your expertise. need to decide the future of your business.
Strategic analysis: Project managers establish the business needs, future goals, and objectives of the project. They review existing leases for unique and potentially costly variables. Return to Base or Broom Swept clauses may affect how you leave your current space and how you must leave your future space.
Cost Analysis: Project managers develop budgets for relocation and renovation options. They anticipate a phased move strategy or determine if alternate office relocations are required during the renovation which can affect the budget.
Planning: A project manager will conduct site assessments, select vendors, negotiate contracts, deal with landlords for alternate temporary space if required, develop timelines for construction or phased relocations and shepherd the project through municipal and safety approvals.
Implementation: Project Managers organize the physical relocation into phases, manage IT requirements, bandwidth, and contracts such as internet/phone/fibre connections, and conduct equipment and furniture relocation and installation. They hire cleaning and disposal services which ensure both paper and electronic information is moved or destroyed securely.
A Project Manager is Your Best Friend
A project manager will develop, communicate, and manage all project timing and action plans. Successful results require field-tested processes and vigilant project implementation standards. That’s what a project manager brings to your renovation or relocation project. Your project manager serves as your advocate and representative—your single point of contact and accountability—throughout the project lifecycle, working to ensure your best interests.
D.J. McGauley & Associates have decades of experience, which allows us to anticipate project hurdles and proactively address challenges before they become problems. At every stage of the renovation or relocation project, we listen to your business needs and goals to ensure the results add value to your organization. We provide a single point of contact to coordinate all aspects of construction and relocation from start to finish.
Call us. We’re here to help.
Contact Us to Learn More
Please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your project a successful reality.
Document Scanning and Data Capture Services with Hosting Services
Easy access to documents regardless of their source
Scalable, workflow solutions with flexible search capabilities
Streamlined collaboration between departments enabling faster and better service to clients
Secure web-hosting and retrieval
System, application and document level access controls complete with user tracking
Monthly security/penetration testing
Customized reporting capabilities
CSAE/SSAE SOC compliant services
Document Shredding/Destruction Service
Cross-cut shredding to destroy documents thoroughly
Destroy electronic media completely
Clear valuable office space
Align with your retention policies
Support your green initiatives
Shred documents in bulk
Secure Certified Document
Complaint Hard Drive Shredding Service
Compliant destruction program
Protection of confidential business information with a compliant destruction program, a critical part of a well maintained records management program.
Contact Us to Learn More (416) 239-1931
D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of choice and now we’ve added Document Handling. Please contact us to arrange a no-obligation site meeting. By the end of that meeting, you will know all that would be required to make your project a successful reality.
Having the right office design for your unique business helps make your business run better. When your office is laid out efficiently, you’ll have a happy and motivated workforce. Still, there are many potential landmines to beware of as you design your optimal office space. We have listed our top 5 common mistakes in office design.
1 Cramped Layouts and Clearances
Companies move into new office space and suddenly realize that, despite looking great on paper, their office furniture won’t fit into the actual space. Usually, this is a result of the plan drawings presented by the realtor not aligning with the actual dimensions of your unique furniture and office equipment. When real-world accuracy of the dimensions is not considered when drawing out a new floor plan on paper, results can be catastrophic. Buyer’s remorse sets in, and then crisis management takes over. We design spaces which deal with all your clearance and dimension issues and create a real-world plan that gives you exactly the space you need.
2 Lack of Sound Deadening
Many offices today are open-concept designs, with hard surfaces like polished concrete floors and walls, exposed open ceilings and lots of glass. They look great, but the downside is increased noise levels. Voices bounce off the hard surfaces and soon everyone can hear every word of everyone else’s conversations. When noise overwhelms the workspace, productivity declines. Utilizing sound-deadening elements that help limit and absorb excessive noise. Adding fabric dividers between desks, suspending felt artwork from the ceiling, acoustical wall and floor coverings, and a drop ceiling helps to keep the noise levels down. Also, custom sound booth installations, known as phone booths, can offer staff a soundproof space for private conversations.
3 Poor Lighting
Often when people make modifications to their offices, they don’t think about their practical lighting requirements. Dim light makes it hard to see and strains the eyes. Florescent light can be overly harsh and can trigger migraines and other health issues. We engineer the lighting plan for the exact number of lumens you require in a space. We plan your computer monitor location and overhead lighting configuration to avoid shadows on your desk and to ensure the space is bright and inviting.
4 Inadequate Equipment & Storage Space
In many office environments, storage becomes a catch-all place to conceal clutter. Thinking critically about storage requirements and implementing esthetically appealing and practical storage solutions can provide time-saving functionality that boosts productivity and frees up space for other office uses. The same logic applies to office equipment. A large photocopier in a small room may work for making copies, but it leaves no room for supplies and no flat surfaces for collating documents. If someone has special job-related needs, it’s worthwhile to have a one-on-one private consultation to ensure the space works for them individually. But remember, while it’s great to have staff input for unique situations…it’s not practical to seek a company-wide consensus on every space being created.
5 Not Planning for Growth
When building out a new space, always consider your projected growth over the next 5 to 10 years. Are you acquiring enough space to suit the projected growth? How is the balance between private offices and open workspaces? What about meeting rooms? Do you have enough for onsite staff and for remote workers who may come in just to use a meeting room? While growth rates are hugely hard to predict, it’s better to err on the side of a little more than you need, than just what you think you need now.
The trend to create modern collaborative open working environments has created acoustic challenges, intensified by the use of hard reflective surfaces in design. We believe in the importance of providing a comfortable environment to work within, with excellent speech intelligibility, minimal unwanted interruptions, whilst encouraging collaboration.
Ezobord offers a wide range of products suited to office environments, from bespoke branding and images, signature ceiling installations such as the acoustical net, beautiful division options such as the work zone divider, to simple but effective acoustic desk screens.
Quite Literally a Fully Integrated Service Perfectly Executed
“In December of 2022 I had to relocate my law firm as our lease was coming to an end, and I needed to downsize. D.J. McGauley and Associates Inc. was highly recommended by our leasing agent, and I could not have been more pleased with the outcome. The move took place on time and without complications. This included not just moving what we were keeping but disposing of those items we no longer needed, as well as, offsite storage of closed files that could not yet be disposed of. They even removed and reinstalled our signage. Quite literally a fully integrated service perfectly executed. ”
“I wanted to take this opportunity to thank you and your team at DJ McGauley & Associates Inc. for the fantastic work you did in coordinating our recent move.
Coordinating an office move is never easy, but you immediately put our team at ease with your responsiveness, flexibility, professionalism, and attentiveness. You were quick to come up with solutions for any problems we encountered, and made sure to follow through and deliver in a timely manner.
We are so appreciative of all your help before, during and after the move, and are especially appreciative that the final bill was as estimated.
We are pleased to recommend your services and hope to have the pleasure to team up with you again in the future.”
Took Care of Everything Including Last-minute Issues
“We are pleased to provide this letter of recommendation without reservation.
When we were planning our recent move from Front Street to Adelaide Street, we asked our real estate agent to recommend a moving consultant. He recommended Michael at DJ McGauley as the best firm to help manage our move.
Historically, we had managed the various vendors and tasks ourselves but this time we needed to move and reconfigure interconnected workstations as well as adhere to various COVID protocols. Michael assured us he would take care of everything and gave us an estimate for the move.
As with every move, things came up that were not expected, out of scope and challenging to solve. Michael and his team took care of everything including all the last-minute issues without batting an eye. For example, he was able to arrange to have the dry wall patched (as required in our lease) at the old office on very short notice.
In the end, the move and set-up went as planned and the final bill was as estimated. We would certainly work with DJ McGauley again.”
“Stone is entering our third decade as a client of D.J. McGauley. Over the years they have facilitated three full office moves, managed several renovation projects including sourcing and installation of furniture, and provided offsite storage solutions. For our last relocation in December 2020, Mike and his team of experts really pulled through on a tight timeline and under the challenging circumstances of moving in a pandemic environment. Always ready to jump in and help make sense of any situation, they have become true partners to our business and we absolutely recommend them for any project, big or small.”
“We had the pleasure of meeting Mike and his colleagues in November.
We required a storage and moving plan for a quick exit from our prior premises and Mike came through for us. The plan he prepared for us, and the packaging and storage materials provided, allowed for a painless move.
We appreciate the care and diligence shown by Mike and his team to support our moves out of our old location and into our new space.
A big thank you to Mike and his colleagues at DJ McGauley & Associates for their support and professionalism in arranging our move.
Sincerely, Richard Reid and Larry Klar, Partners, Argosy Partners Ltd.
Rare to See That Sort of Efficiency in a Company Anymore
“We absolutely recommend DJ McGauley & Associates Inc. for all your moving needs. No one likes to move, but the service and respect we received from DJ McGauley & Associates Inc. would make us almost consider moving again, just so we could work with them one more time. The team is friendly, dedicated and understanding of fluctuating dates and requirements. It’s rare to see that sort of efficiency in a company anymore.
So if you are in need of a moving company soon, call DJ McGauley & Associates Inc., you won’t be disappointed.
Honest with us throughout Genuinely Felt They Cared About Our Peace of Mind
“Our firm recently moved to a new premises, and we worked with D.J. McGauley and Associates Inc. to manage the logistics of our move. Well in advance, Mike was involved in many aspects of the move. He was very helpful and instructive in developing the layout of our new office space, and provided us with practical ideas, considering our needs.
Our office had been at the same location for thirty years, and we were initially very wary of the burden that an office move would entail. Mike and his team alleviated all of our worries. We had many questions and specific requests throughout the process, and all were answered very promptly and thoroughly. On the day of the move itself, Mike’s team took the initiative to make sure our furniture and equipment were swiftly and carefully transported to the new site. The disruption to our actual operations was minimal.
Two months into our move, and we could not be more satisfied with our new space. Mike followed up with us a number of times to ensure that the details of our office set up were up to our standards and functioning effectively. We also ordered a few other workstations after our move, and Mike’s team assisted us with rearranging some of our existing furniture to accommodate.
D.J. McGauley and Associates were honest with us throughout, and we genuinely felt that they cared about our peace of mind. We could not have asked for a better experience during an otherwise typically stressful time. Thanks again to Mike and his team.
This letter is regarding the professional and exceptional renovation experience we received from DJ McGauley and Associates for our brand-new Rehab and Fitness Clinic.
DJ McGauley and Associates helped with every aspect of the construction project from beginning to end. This being my first venture in opening a business, Mike and his team explained every step and was open about everything, especially the finances. DJ McGauley and Associates took care of the initial consultation, interior design, obtaining necessary approvals and permits, implementing our computer system, construction management, furniture sourcing and the project management. We leaned on them to help us determine correct dimensions and interior design choices of each room as it was hard for us to see the end product. They were so patient and accommodating whenever we wanted to discuss our worries again. It all turned out perfectly and we are so glad to have their guidance. Without them we would have made more than a few wrong decisions. The years of experience really showed during this project. It all turned out to be exactly what we had hoped for. There was a tight timeline from getting the permits to opening day and they got it completed. The team proved to be reliable and diligent throughout the construction.
Mike and his team found creative solutions building a highly professional clinic on a reasonable budget. We greatly appreciated the personal involvement, availability and attention the field and office staff dedicated to the project.
I have no hesitation recommending DJ McGauley and Associates for commercial renovations and office organizational services.
Very Professional Manner and is Extremely Reliable
“We are happy to provide this letter of recommendation for DJ McGauley & Associates Inc.
DJ McGauley & Associates Inc was hired to renovate our back office, creating a new room for our panel shop. This included work to the floors, walls, electrical systems, as well as a new doorway. Mike and his team undertook first class work and did not quit until everything we asked for was complete to our satisfaction. Mike conducts himself in a very professional manner and is extremely reliable.
We would highly recommend Mike and the team at DJ McGauley & Associates Inc. to anyone considering a renovation and we will certainly use him again for any of our future renovations”
“Thanks Mike for your work over these past months, especially working through the Pandemic, and collaborating remotely, to get our project done on time and on budget. You were readily available for phone calls and scheduling, and on moving day, your crew was extremely helpful and responsive to our requests. ”
Thanks so much for all of your help and support in helping me relocate and renovate the business. I am looking forward to continuing to work with you.
Mary Cremer, Barrister
Quick to adapt to changing environments and requirements during COVID-19
“Within one business day Mike McGauley and the team at D.J. McGauley arrived onsite to perform an initial walkthrough and provided a quote within a week.
The relocation included a series of move phases, furniture decommissions, and lease requirement repairs. The initial request covered the office relocation, but each additional request was met with a timeline onsite inspection and service quote.
Throughout the relocation process, the D.J. McGauley team provided an excellent and attentive services. They were quick to adapt to changing environments and requirements during COVID-19, which brought unexpected challenges. Mike McGauley with whom we worked closely during this project, was flexible, professional, and inspired confidence for a seamless move during an unprecedented time.
Based on this experience, I would highly recommend their services to others, and would not hesitate to reach out for future projects.”
Work was completed to an exceptionally high standard
“DJ McGauley & Associates are an intelligent, highly skilled and competent team of individuals. It was a pleasure to build a rapport with the contractors. The construction work was completed during over night working schedules and as agreed there was no disruption to our Corporation’s daily business. This was greatly appreciated by us as their client with a busy office environment.
Thanks to the close contact Mike McGauley maintained with Harte Gold Corporation, the interim deadlines were effectively communicated every step of the way of the planning, renovating and furnishing. Some aspects of the renovation work were even completed before the communicated deadline, which was impressive.
It was a pleasure dealing with such reliable experts and all inspections received flying colours as the work was completed to an exceptionally high standard. We would not hesitate to work with them in the future and Harte Gold Corporation would, furthermore, not hesitate to recommend DJ McGauley & Associates for your renovation project.”
Karen Walsh,VP, People and Organizational Development
“I appreciated your responsiveness, careful planning, strong project management and professionalism throughout the course of the move. Your willingness to assist in problem-solving unexpected issues and concerns as they arose was greatly valued.”
S.M. Cheng, Executive Director, Ontario Public Health Association
“Originally, we were searching for a moving company but with your company we benefitted from a suite of services and most of all professionals we could count on. What sold us from the beginning was the knowledge, contacts and peace of mind that you bring to the table and we weren’t disappointed.”
Completed construction and move on time and on budget
“I had the pleasure of working closely with Mike and Tony on every aspect of the move including premise design, selection of materials, furniture planning, selection of general contractor and trades, permitting, scheduling and moving logistics. Very professional and competent in their roles and demonstrated their experience through expediting many processes, presenting innovative solutions and controlling costs.”
Developed a budget and timeline to keep us on track
“They developed a budget and timeline to keep us on track while minimizing surprises. Assisted with furniture purchasing and coordinated the acquisitions and installations of all furniture for our new offices. All outstanding deficiencies were fixed and we restarted our business in our new premises as if we’d always been there.”
Christine Hughes, CFA, President and Chief Investment Strategist
“We are very pleased with how smoothly our move went and we highly recommend D.J. McGauley’s. Initial consultation and assessment, purchasing and delivery of furniture, coordinating the moving of our existing office to our new office, Leasing hold improvements, coordinating the relocation and installation of our phone system/cabling.
Costs involved were fair and your professionalism was excelling
“It was very reassuring for us at Infinite to be dealing with a team that had your knowledge and experience moving from one A-class building to another. The costs involved were fair and your professionalism was excelling.”
“What singularly impressed us was that you did not just attend at our office to give it a cursory once-over look and then submitted an estimate for moving, but that you discussed our company’s relocation policy and process, spent time ascertaining what we were moving, and wanted to view the office space we were relocating to.”
Expertise and ability to deal with any and every situation
“Your expertise and ability to deal with any and every situation to our complete delight was invaluable. From evaluating our moving needs to completing repairs to the landlord’s satisfaction, to managing the renovations and fit-out of our new location and the office and warehouse move… everything was seamless and painless as something like this can be.”
“You really came through for us and we appreciated how professional and organized you were throughout the move. Everyone at Bilingual Recruiters Inc. commented on how well the relocation to our new home on Yonge Street turned out. I would recommend your firm to anyone having to go through the stress of relocating their office. ”
Your dedication to your clients shows in everything you do.
“The team at D.J. McGauley helped us facilitate a two stage move recently.
I wanted to express my appreciation for all your assistance; it was invaluable. No matter what we asked of you or what we needed, you were there. You were sensitive to our needs and understanding of our economic position. Your dedication to your clients shows in everything you do.
Our moves went smoothly with no headaches due largely to your expertise and assistance. You helped make our move as stress free as possible.
Thank you again for your exceptional service.
“Facilitated a remarkably smooth transition and we greatly appreciated your assistance and your expertise. Helping to organize the phone installation and dealing with the communications this transaction required really helped us to settle into our new space quickly and seamlessly.”
“We are now moved into our new office and it appears that the office move went well last night. I am sure the move would not have gone as smoothly as it did without you coordinating and organizing the move for us. Much appreciated.”
Kathy Nakanishi, Manager, Office of the CEO/Registrar