Posts Tagged ‘space planning’

5 Common Mistakes Companies make when designing their offices

5 Common Mistakes Companies Make When Designing Their Offices

Planning for the correct amount of storage

Understand what you are storing, why you are storing it and make sure it’s not just a catch all place for all the indecision’s your staff make. Storage is too often used to conceal clutter. Effective storage creates efficiencies while creating an environment that is both esthetically appealing and practical.  Different storage solutions can provide time saving functionality that boosts productivity and frees up space for other office uses.

Getting employee input

The right office design will help make your business run better.

Involve employees in deciding how the space will look and feel. Employees often have insights into what an operation needs and may have that wasn’t obvious before but may prove valuable. Their involvement in decision-making gives them a voice in something meaningful which increases engagement and improves performance.

Talk to your employees and ask how the old space has worked. Which features have been good or bad, and why do they feel that way? Don’t assume the old layout is necessarily the best to help drive business. Also consider letting employees name common areas such as conference rooms. That way, they can put their stamp on the space.

If you have the time and resources, consider setting up some common work areas, each decorated in one of the color schemes most popular among employees. They can then try the different settings to see how they feel about them.

Besides giving employees a voice in the new office’s aesthetics, encourage them to discuss practicalities, too. Ask for a wish list of items for the new space, such as a coffee bar or certain type of storage, which could help make work a better place to be.

Plan for growth

It’s hard to know the future. Often, we are planning to grow, but just how much, how many more staff and what’s the time frame.

When you’re designing your office with growth in mind, it’s important to look at ways in which space can be reconfigured to accommodate differing team sizes. 

It’s crucial to incorporate adaptable, flexible spaces into your present office design. These spaces can be used for ad-hoc meetings or general relaxation areas for existing staff but can also be re purposed as more formal workspace when necessary or for events and presentations.

Think carefully about your office furniture too. Once you have invested all your money in your latest technology or spent a fortune on the best talent, it might be tempting to skimp on the furniture budget. 

Not enough open and/or private spaces

One of the most significant decisions in developing a company’s culture relates to the division of office space. Open space, division into offices, team-based division, mixed offices, a small or a big kitchen – each one of these decisions will affect the way the company functions.

In theory, an open space office sounds like a great idea – an open atmosphere, accessibility for everyone and, of course, an optimal utilization of space. Most open spaces are usually quite noisy and are not that conducive to actual discussions. Many people are easily distracted by every phone call, joke or noise around them.

Acoustics

New open concept designs are often filled with hard surfaces like polished concrete, open ceilings and lots of glass, that give a wonderful open feeling to spaces. But there is downside – increased noise levels.

When noise enters the workspace, creativity and productivity go out the window.  That’s why manufactures of office furniture have thrown themselves into designing elements that limit and absorb excessive noise, creating pleasant workspaces that improve performance. The trend for open-plan designs, particularly in new workspaces, has put sound at the forefront of design.

D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of Choice for the Toronto, GTA and surrounding areas. If a renovation or relocation of your 2,000 – 25,000 sq.ft. office space is in your plans, contact us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email info@djmcgauleyandassociates.com or visit our website for more information and to complete our contact form.

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Good Office Space Designers are Great CSRs

It’s very easy for office space designers to offer their suggestions on how one can improve the look and feel of their office space. However, really good office space designers need to be like customer service representatives–they need to take the time to find out who you are and what needs you want addressed before presenting their solutions to you.

In fact, some really good office space designers actually exude of the traits of great CSRs.

They are great probers and listeners. Great office space designers not only ask questions but take time to listen to their clients in order to gain a full understanding of an organization’s “personality” vision, mission and goals.

Great office space designers are patient when interacting with clients who may not be able to clearly communicate the details of their ideal office space as well as when coming up with the ideal design to make that optimal office space a reality.

Great office space designers are good time managers, aiming to deliver the best office designs for their clients’ approval on time and within budget.

Great office space designers are solution-oriented, developing designs that creatively address the unique challenges and operations of each client they serve.

Great office space designers are client-focused, keeping their client’s vision, mission, goals and “personality” at the core of each layout they develop.

Great office space designers are knowledgeable in their field of design and in the industries in which they chose to serve. They not only need to know how to draw up an office design, but they need to be fully aware of any limitations an office space may have as well as all building code standards.

Finally, great office space designers are committed. They are committed to providing quality solutions to office space needs through their designs as well as all around quality service to their clientele.

So, if your designer exudes the above CSR traits, you can rest assured that you have a great office space designer.

DJ McGauley and Associates Inc. is your Office Move, Reconstruction and Reconfiguration Project Management Company of choice for the Toronto, GTA and surrounding areas. If an office move or reconstruction of your 2000 – 25,000 sqft office space is a remote possibility, consider contacting us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting you will know all that would be required to make your office move/reconstruction project a successful reality.

Call 416-239-1931 , email info@djmcgauleyandassociates.com, or visit our website to complete our contact form.

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Client Testimonials

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  • Costs involved were fair and your professionalism was excelling

    Costs involved were fair and your professionalism was excelling

    “It was very reassuring for us at Infinite to be dealing with a team that had your knowledge and experience moving from one A-class building to another. The costs involved were fair and your professionalism was excelling.”

    Ali Zahedi, Managing Director


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  • Developed a budget and timeline to keep us on track

    Developed a budget and timeline to keep us on track

    “They developed a budget and timeline to keep us on track while minimizing surprises. Assisted with furniture purchasing and coordinated the acquisitions and installations of all furniture for our new offices. All outstanding deficiencies were fixed and we restarted our business in our new premises as if we’d always been there.”

    Christine Hughes, CFA, President and Chief Investment Strategist


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  • "McGauley's were fantastic

    “McGauley’s were fantastic, right from the first phone call: always responsive, great problem-solvers, kept us fully informed of all the options at each stage and calm in the face of every crisis. I can only imagine how much hard work they were doing behind the scenes that we never saw. We would recommend their services without reservation.”

    Helen Leask and Nancy Richardson, Partners


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  • Very pleased with how smoothly our move went

    Very pleased with how smoothly our move went

    “We are very pleased with how smoothly our move went and we highly recommend D.J. McGauley’s. Initial consultation and assessment, purchasing and delivery of furniture, coordinating the moving of our existing office to our new office, Leasing hold improvements, coordinating the relocation and installation of our phone system/cabling.

    Rachel Oldfield, Manager, Finance & Administration


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  • Stellar client service

    Stellar client service

    “What singularly impressed us was that you did not just attend at our office to give it a cursory once-over look and then submitted an estimate for moving, but that you discussed our company’s relocation policy and process, spent time ascertaining what we were moving, and wanted to view the office space we were relocating to.”

    Abena Buahene, BA, LL.B, Registrar & CEO


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  • Careful Planning & Strong Project Management

    Careful Planning & Strong Project Management

    “I appreciated your responsiveness, careful planning, strong project management and professionalism throughout the course of the move. Your willingness to assist in problem-solving unexpected issues and concerns as they arose was greatly valued.”

    S.M. Cheng, Executive Director, Ontario Public Health Association


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  • Facilitated a remarkably smooth transition

    Facilitated a remarkably smooth transition

    “Facilitated a remarkably smooth transition and we greatly appreciated your assistance and your expertise. Helping to organize the phone installation and dealing with the communications this transaction required really helped us to settle into our new space quickly and seamlessly.”

    Miriam Adams, C.M., Co-founder/Director


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  • Professionals we could count on

    Professionals we could count on

    “Originally, we were searching for a moving company but with your company we benefitted from a suite of services and most of all professionals we could count on. What sold us from the beginning was the knowledge, contacts and peace of mind that you bring to the table and we weren’t disappointed.”

    Margaret Eaton, President


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  • You Really Came Through for us

    You Really Came Through for us

    “You really came through for us and we appreciated how professional and organized you were throughout the move. Everyone at Bilingual Recruiters Inc. commented on how well the relocation to our new home on Yonge Street turned out. I would recommend your firm to anyone having to go through the stress of relocating their office. ”

    Louis Cavalaris, V.P and Treasurer


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  • Expertise and ability to deal with any and every situation

    Expertise and ability to deal with any and every situation

    “Your expertise and ability to deal with any and every situation to our complete delight was invaluable. From evaluating our moving needs to completing repairs to the landlord’s satisfaction, to managing the renovations and fit-out of our new location and the office and warehouse move… everything was seamless and painless as something like this can be.”

    Mark Thomas, Vice-President


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  • Completed construction and move on time and on budget

    Completed construction and move on time and on budget

    “I had the pleasure of working closely with Mike and Tony on every aspect of the move including premise design, selection of materials, furniture planning, selection of general contractor and trades, permitting, scheduling and moving logistics. Very professional and competent in their roles and demonstrated their experience through expediting many processes, presenting innovative solutions and controlling costs.”

    Kevin Feeney, CFO


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  • Your dedication to your clients shows in everything you do.

    Your dedication to your clients shows in everything you do.

    “The team at D.J. McGauley helped us facilitate a two stage move recently.
    I wanted to express my appreciation for all your assistance; it was invaluable. No matter what we asked of you or what we needed, you were there. You were sensitive to our needs and understanding of our economic position. Your dedication to your clients shows in everything you do.
    Our moves went smoothly with no headaches due largely to your expertise and assistance. You helped make our move as stress free as possible.
    Thank you again for your exceptional service.

    Ludy Gibson, Office Manager


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  • Costs involved were fair and your professionalism was excelling
  • Developed a budget and timeline to keep us on track
  • Very pleased with how smoothly our move went
  • Stellar client service
  • Careful Planning & Strong Project Management
  • Facilitated a remarkably smooth transition
  • Professionals we could count on
  • You Really Came Through for us
  • Expertise and ability to deal with any and every situation
  • Completed construction and move on time and on budget
  • Your dedication to your clients shows in everything you do.

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