Posts Tagged ‘office design’

Utilize Storage Facilities as a Cost-Effective Way to Free Up Office Space and Save Money!

As businesses change, their need to optimize office space often increases, whether they are growing their business or downsizing.  With rising rents and the current economic climate, finding affordable adequate office space can be challenging. Fortunately, there is a simple, cost-effective solution that can help businesses save money and free up office space: temporary or permanent storage facilities.  Whether business is expanding or downsizing, storage facilities are a great way to save money.  Here are some cost-effective ways to utilize storage facilities:

Growing a Business

Using storage facilities can help growing businesses save money on office space by freeing up room for additional employees without having to move to a larger office or rent additional office space. With the right storage facility, businesses can enjoy peace of mind knowing their important documents, equipment, and furniture will be safely stored, without having to relocate.  Storage facilities allow you to storing items you don’t need to access on a regular basis such as documents, financials, or equipment.  By taking advantage of storage facilities, you can store away these items to free up much needed space for other purposes.

Downsizing a Business

If you are looking to downsize your business, many storage facilities can help by permanently or temporarily allowing you to store important documents, equipment, furniture and more,  to move to a smaller, more affordable office for permanently on-site employment, becoming hybrid or work from home. In addition to saving money, storage facilities provide added flexibility, allowing businesses to downsize their office space when needed. Storage facilities are typically much cheaper than rent, and you only pay for the space you need. 

Another cost saving storage solution whether you’re growing or downsizing is document scanning and data capture services.  Not only are these storage solutions cost effective, but you have access to all your documents at the touch of a keyboard.  Document scanning and data capture provide ways for businesses to streamline their operations and become more efficient.  Today, more businesses are turning to document handling services to help them digitize their data and documents to allow them to search documents electronically saving valuable space, time, and effort. Document scanning and data capture services convert paper documents into digital formats such as PDFs, JPEGs, and other image formats. These services typically leverage advanced technologies such as optical character recognition (OCR) to extract data from the documents and automatically capture it into the relevant systems. This helps businesses to streamline their processes and save time and money.

Looking for cost effective space saving solutions? Whether you are downsizing or expanding, D.J. McGauley provides on-site storage along with document scanning and capture services. If your office is crowded with excess furniture, marketing materials, or trade show booth materials, financial or business documents and want to free up space, we can help by offering affordable storage solutions along with document handling services. We will pack it up,  pick it up and store all your accounting files, marketing materials, furniture or other office-related products and store them in our climate-controlled warehouse. We provide short- and long-term storage solutions.

D.J. McGauley has the perfect space saving solutions for you. Contact us to find out more. Visit our website, https://www.djmcgauleyandassociates.com/, email [email protected] or contact us at 416-239-1931 to learn more.

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Money Saving Tips for Your Office Renovations

7 MONEY SAVING TIPS

By following these tips, you can save money on your office renovations and get the most out of your budget. With a little bit of research and planning, you can create a beautiful and functional office space.

  1. Shop around for the best prices: Compare the prices of different contractors, materials, and furniture to ensure you are getting the best deals. A good rule of thumb is to get at least three quotes from three different contractors. Be sure to consider the quality of service and response time in getting the quote, reputation of the vendor, references and any warranties or guarantees offered. Once you have narrowed down your options, you can decide.
  2. Reuse office furniture: Instead of purchasing all new office furniture, consider reusing existing furniture, purchasing used furniture or a mixture of all three. This will save money.
  3. Choose energy-efficient fixtures: Investing in energy-efficient light fixtures, insulation, and heating/cooling systems can save you money overall.
  4. Look for discounts: Take advantage of discounts when you buy bulk items, such as paint and carpeting.
  5. Negotiate: Do not be afraid to negotiate with contractors and/or suppliers to get the best possible prices. If prices are too high for your wallet, work with your contactor/supplier to ensure you get the best value, most contactors/suppliers would welcome the opportunity for your business.
  6. Hire an experienced office designer:   Hiring an office designer can save money on office renovations by utilizing affordable materials, researching cost-effective furniture, and considering refurbishing existing furniture or fixtures. They can also investigate used furniture or fixtures, negotiate with vendors for discounts, and shop around for the best deals. Additionally, they can investigate using space-saving solutions, such as multi-functional furniture, to make better use a smaller space. Lastly, utilizing natural light, rather than artificial lighting, can also help save money.
  7. Find an experienced IT/network specialist: Working with an IT specialist to streamline your technology may be a smart investment. By hiring a professional to evaluate your current tech setup, you can save money on unnecessary purchases and upgrades. Not only can a specialist help you to identify which pieces of technology you need to keep up with modern trends and demands, they can also provide advice on the most cost-effective solutions. With the right specialist on board, you can be sure that you are getting the most bang for your buck. Investing in a computer specialist now may just be the ticket to saving on office renovations .

D.J. McGauley & Associates Inc. provides a range of services to help businesses and help you save money. Our project management team oversees all your renovation needs, from design to permitting, tendering and construction management, professional IT services, storage and furniture sourcing. Whether you are doing a small renovation or a complete build-out, our experienced team will collaborate with you, other staff, building management, and various trades to ensure your project runs smoothly.

Let us make your workspace vision come to life by creating the exact look and feel you want, while keeping you on time and on budget. We are proud to have been helping businesses since 1992 and have received glowing testimonials from satisfied clients.

Visit our website, https://www.djmcgauleyandassociates.com/, email [email protected] or contact us at 416-239-1931 to learn more.

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Things to Consider when Renovating Your Office

When considering an office renovation, the physical space, the layout, the décor, and the technical services are some of the most important considerations to keep in mind.  This is where you and your employees are going to spend most of your time. Poorly designed offices may end up costing the employer money and productivity.  Employees who don’t feel comfortable in their work environment tend to underperform. But there inevitably comes a time when we all need a change. You may get away with a simple coat of paint. But sometimes a little bit more is required to keep up with growth and maintain productivity.

Here are some top considerations when renovating your office space.

PLACEMENT OF SERVICES

One of the major problems encountered when doing an office renovation is that the design overhaul is driven by someone who doesn’t perform the work in that specific physical space. Workflow, space requirements, and desk space are all important considerations. Sometimes it’s the small things that need to be kept in mind. Does this job require a lot of binding, mailing, or photocopying? What about power and data? Where should the hook-ups be? Think about the angle of the computer screen. If it’s against a window, it can cause headaches or migraines.

FURNITURE ORIENTATION

Desk and chair placement is very important to employees. People prefer to face their office door so that they can see people coming in. Employees don’t want to have their backs to their doors because it makes them feel snuck up upon. Additionally, investing in high-quality ergonomic chairs is one of the smartest decisions you can make. A good quality chair says that you, the employer, value employee comfort. Plus, you’ll get many more years out of a quality chair before a replacement is needed.  

THE GLASS FISHBOWL

Today’s modern office spaces are usually designed with a lot of glass. While it may look modern and stylish, and be the trend of the day, employees don’t want to feel that they are in a fishbowl, always being watched. They also don’t want to be distracted by anyone who passes by. Privacy film (or frosting film) is a great solution. Generally, set at a height between 36 inches and 54 inches, Privacy Film offers enough privacy from the outside common spaces but still allows enough light to filter in.

MEETING AREAS & COMMON SPACES

One of the most important considerations an employer can make when renovating is to craft a realistic plan for the number of offices, common spaces and meeting rooms that are required. To do this, an analysis of full-time, part-time, contractors and work-at-home employees should be taken. On any given day, how many offices are needed? How many meeting rooms? Should you augment your space with “Phone Booth” meeting spaces?  What about support services? Which offices need computers and internet access? What about storage space? Does it make better financial sense to keep your storage on-site, or should you catalogue and archive it at a less expensive offsite storage facility? The question becomes…why pay expensive rent year-round, for material you only access once or twice a year?

With so many considerations to keep track of and implement, sometimes it’s best to entrust your office renovation to the people who do it all the time. At D.J. McGauley & Associates, we have decades of experience, which allows us to predict project hurdles and proactively address challenges. We ask the right questions and analyze your business goals to ensure your renovation adds value to your organization and provide a single point of contact to coordinate all aspects of the project. 

Call us. We’re here to help.

D.J. McGauley & Associates have decades of experience, which allows us to anticipate project hurdles and proactively address challenges before they become problems and necessitate expensive changes. We listen to your business needs and goals to ensure the results add value to your organization. We provide a single point of contact to coordinate all aspects of the project. 

www.djmcgauleyandassociates.com

Email [email protected]

Call 416-239-1931

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New & Used Office Furniture

New & Used Office Furniture – February

Click here for Link to Sales

Introducing ezoBord

WORKPLACE DESIGN

The trend to create modern collaborative open working environments has created acoustic challenges, intensified by the use of hard reflective surfaces in design. We believe in the importance of providing a comfortable environment to work within, with excellent speech intelligibility, minimal unwanted interruptions, whilst encouraging collaboration.

Ezobord offers a wide range of products suited to office environments, from bespoke branding and images, signature ceiling installations such as the acoustical net, beautiful division options such as the work zone divider, to simple but effective acoustic desk screens.

Contact Us today for more information!  

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Happy New Year 2020!

Work is an integral part of our life and a good source of happiness; that’s why we wish you personal growth and career advancement, moral satisfaction, warm trustful relationships and wealth in the coming year. Happy New Year!


D.J. McGauley & Associates Inc. is your Office Space Planning, Renovations and Relocation Project Management Company of Choice for the Toronto, GTA and surrounding areas. If a renovation or relocation of your 2,000 – 25,000 sq.ft. office space is in your plans, contact us to arrange a no-obligation site meeting. We guarantee that by the end of that meeting, you will know all that would be required to make your office renovation/relocation project a successful reality.

Call 416-239-1931, email [email protected] or visit our website for more information and to complete our contact form.

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Client Testimonials

Don't just take our word for it!

  • Quite Literally a Fully Integrated Service Perfectly Executed

    Quite Literally a Fully Integrated Service Perfectly Executed

    “In December of 2022 I had to relocate my law firm as our lease was coming to an end, and I needed to downsize. D.J. McGauley and Associates Inc. was highly recommended by our leasing agent, and I could not have been more pleased with the outcome. The move took place on time and without complications. This included not just moving what we were keeping but disposing of those items we no longer needed, as well as, offsite storage of closed files that could not yet be disposed of. They even removed and reinstalled our signage. Quite literally a fully integrated service perfectly executed. ”

    Mark S. Wilson

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  • Immediately Put Our Team at Ease

    Immediately Put Our Team at Ease

    “I wanted to take this opportunity to thank you and your team at DJ McGauley & Associates Inc. for the fantastic work you did in coordinating our recent move.

    Coordinating an office move is never easy, but you immediately put our team at ease with your responsiveness, flexibility, professionalism, and attentiveness. You were quick to come up with solutions for any problems we encountered, and made sure to follow through and deliver in a timely manner.

    We are so appreciative of all your help before, during and after the move, and are especially appreciative that the final bill was as estimated.

    We are pleased to recommend your services and hope to have the pleasure to team up with you again in the future.”

    Daniel Millett, Chief Financial Officer

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  • Took Care of Everything Including Last-minute Issues

    Took Care of Everything Including Last-minute Issues

    “We are pleased to provide this letter of recommendation without reservation.

    When we were planning our recent move from Front Street to Adelaide Street, we asked our real estate agent to recommend a moving consultant. He recommended Michael at DJ McGauley as the best firm to help manage our move.

    Historically, we had managed the various vendors and tasks ourselves but this time we needed to move and reconfigure interconnected workstations as well as adhere to various COVID protocols. Michael assured us he would take care of everything and gave us an estimate for the move.

    As with every move, things came up that were not expected, out of scope and challenging to solve. Michael and his team took care of everything including all the last-minute issues without batting an eye. For example, he was able to arrange to have the dry wall patched (as required in our lease) at the old office on very short notice.

    In the end, the move and set-up went as planned and the final bill was as estimated. We would certainly work with DJ McGauley again.”

    Stephen Jakob, Managing Partner

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  • Entering our third decade as a client

    Entering our third decade as a client

    “Stone is entering our third decade as a client of D.J. McGauley. Over the years they have facilitated three full office moves, managed several renovation projects including sourcing and installation of furniture, and provided offsite storage solutions. For our last relocation in December 2020, Mike and his team of experts really pulled through on a tight timeline and under the challenging circumstances of moving in a pandemic environment. Always ready to jump in and help make sense of any situation, they have become true partners to our business and we absolutely recommend them for any project, big or small.”

    Wendy Carpenter, Director of Communications

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  • Appreciate the care and diligence

    Appreciate the care and diligence

    “We had the pleasure of meeting Mike and his colleagues in November.

    We required a storage and moving plan for a quick exit from our prior premises and Mike came through for us. The plan he prepared for us, and the packaging and storage materials provided, allowed for a painless move.

    We appreciate the care and diligence shown by Mike and his team to support our moves out of our old location and into our new space.

    A big thank you to Mike and his colleagues at DJ McGauley & Associates for their support and professionalism in arranging our move.

    Sincerely, Richard Reid and Larry Klar, Partners, Argosy Partners Ltd.

    Larry Klar, Partner

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  • Rare to See That Sort of Efficiency in a Company Anymore

    Rare to See That Sort of Efficiency in a Company Anymore

    “We absolutely recommend DJ McGauley & Associates Inc. for all your moving needs. No one likes to move, but the service and respect we received from DJ McGauley & Associates Inc. would make us almost consider moving again, just so we could work with them one more time. The team is friendly, dedicated and understanding of fluctuating dates and requirements. It’s rare to see that sort of efficiency in a company anymore.

    So if you are in need of a moving company soon, call DJ McGauley & Associates Inc., you won’t be disappointed.

    Sincerely,

    Nick Van Weerdenburg, CEO

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  • Honest with us throughout Genuinely Felt They Cared About Our Peace of Mind

    Honest with us throughout Genuinely Felt They Cared About Our Peace of Mind

    “Our firm recently moved to a new premises, and we worked with D.J. McGauley and Associates Inc. to manage the logistics of our move. Well in advance, Mike was involved in many aspects of the move. He was very helpful and instructive in developing the layout of our new office space, and provided us with practical ideas, considering our needs.

    Our office had been at the same location for thirty years, and we were initially very wary of the burden that an office move would entail. Mike and his team alleviated all of our worries. We had many questions and specific requests throughout the process, and all were answered very promptly and thoroughly. On the day of the move itself, Mike’s team took the initiative to make sure our furniture and equipment were swiftly and carefully transported to the new site. The disruption to our actual operations was minimal.

    Two months into our move, and we could not be more satisfied with our new space. Mike followed up with us a number of times to ensure that the details of our office set up were up to our standards and functioning effectively. We also ordered a few other workstations after our move, and Mike’s team assisted us with rearranging some of our existing furniture to accommodate.

    D.J. McGauley and Associates were honest with us throughout, and we genuinely felt that they cared about our peace of mind. We could not have asked for a better experience during an otherwise typically stressful time. Thanks again to Mike and his team.

    Yours sincerely,”

    Zenon Ciz, Partner

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  • So Patient & Accommodating

    So Patient & Accommodating

    This letter is regarding the professional and exceptional renovation experience we received from DJ McGauley and Associates for our brand-new Rehab and Fitness Clinic.

    DJ McGauley and Associates helped with every aspect of the construction project from beginning to end. This being my first venture in opening a business, Mike and his team explained every step and was open about everything, especially the finances. DJ McGauley and Associates took care of the initial consultation, interior design, obtaining necessary approvals and permits, implementing our computer system, construction management, furniture sourcing and the project management. We leaned on them to help us determine correct dimensions and interior design choices of each room as it was hard for us to see the end product. They were so patient and accommodating whenever we wanted to discuss our worries again. It all turned out perfectly and we are so glad to have their guidance. Without them we would have made more than a few wrong decisions. The years of experience really showed during this project. It all turned out to be exactly what we had hoped for. There was a tight timeline from getting the permits to opening day and they got it completed. The team proved to be reliable and diligent throughout the construction.

    Mike and his team found creative solutions building a highly professional clinic on a reasonable budget. We greatly appreciated the personal involvement, availability and attention the field and office staff dedicated to the project.

    I have no hesitation recommending DJ McGauley and Associates for commercial renovations and office organizational services.

    Sincerely,

    Sabrina Chow, Physiotherapist

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  • Very Professional Manner and is Extremely Reliable

    Very Professional Manner and is Extremely Reliable

    “We are happy to provide this letter of recommendation for DJ McGauley & Associates Inc.

    DJ McGauley & Associates Inc was hired to renovate our back office, creating a new room for our panel shop. This included work to the floors, walls, electrical systems, as well as a new doorway. Mike and his team undertook first class work and did not quit until everything we asked for was complete to our satisfaction. Mike conducts himself in a very professional manner and is extremely reliable.

    We would highly recommend Mike and the team at DJ McGauley & Associates Inc. to anyone considering a renovation and we will certainly use him again for any of our future renovations”

    Robert Desnoyers, President & CEO

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  • Extremely Helpful and Responsive to Our Requests

    Extremely Helpful and Responsive to Our Requests

    “Thanks Mike for your work over these past months, especially working through the Pandemic, and collaborating remotely, to get our project done on time and on budget. You were readily available for phone calls and scheduling, and on moving day, your crew was extremely helpful and responsive to our requests. ”

    Wanda Froese, Facilities Supervisor

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  • Robson Associates Inc.

    Robson Associates Inc.

    “You guys did a great job & I would be pleased to act as a reference”

    Robert M. Robson, AACI, P.App, Fellow, CET, PLE

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  • Thank you for all of your help and support

    Thank you for all of your help and support

    Thanks so much for all of your help and support in helping me relocate and renovate the business. I am looking forward to continuing to work with you.

    Mary Cremer, Barrister

  • Quick to adapt to changing environments and requirements during COVID-19

    Quick to adapt to changing environments and requirements during COVID-19

    “Within one business day Mike McGauley and the team at D.J. McGauley arrived onsite to perform an initial walkthrough and provided a quote within a week.

    The relocation included a series of move phases, furniture decommissions, and lease requirement repairs. The initial request covered the office relocation, but each additional request was met with a timeline onsite inspection and service quote.

    Throughout the relocation process, the D.J. McGauley team provided an excellent and attentive services. They were quick to adapt to changing environments and requirements during COVID-19, which brought unexpected challenges. Mike McGauley with whom we worked closely during this project, was flexible, professional, and inspired confidence for a seamless move during an unprecedented time.

    Based on this experience, I would highly recommend their services to others, and would not hesitate to reach out for future projects.”

    Dana Kruspe, Office Administrator

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  • Work was completed to an exceptionally high standard

    Work was completed to an exceptionally high standard

    “DJ McGauley & Associates are an intelligent, highly skilled and competent team of individuals. It was a pleasure to build a rapport with the contractors. The construction work was completed during over night working schedules and as agreed there was no disruption to our Corporation’s daily business. This was greatly appreciated by us as their client with a busy office environment.

    Thanks to the close contact Mike McGauley maintained with Harte Gold Corporation, the interim deadlines were effectively communicated every step of the way of the planning, renovating and furnishing. Some aspects of the renovation work were even completed before the communicated deadline, which was impressive.

    It was a pleasure dealing with such reliable experts and all inspections received flying colours as the work was completed to an exceptionally high standard. We would not hesitate to work with them in the future and Harte Gold Corporation would, furthermore, not hesitate to recommend DJ McGauley & Associates for your renovation project.”

    Karen Walsh,VP, People and Organizational Development

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  • Careful Planning & Strong Project Management

    Careful Planning & Strong Project Management

    “I appreciated your responsiveness, careful planning, strong project management and professionalism throughout the course of the move. Your willingness to assist in problem-solving unexpected issues and concerns as they arose was greatly valued.”

    S.M. Cheng, Executive Director, Ontario Public Health Association

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  • Professionals we could count on

    Professionals we could count on

    “Originally, we were searching for a moving company but with your company we benefitted from a suite of services and most of all professionals we could count on. What sold us from the beginning was the knowledge, contacts and peace of mind that you bring to the table and we weren’t disappointed.”

    Margaret Eaton, President

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  • Completed construction and move on time and on budget

    Completed construction and move on time and on budget

    “I had the pleasure of working closely with Mike and Tony on every aspect of the move including premise design, selection of materials, furniture planning, selection of general contractor and trades, permitting, scheduling and moving logistics. Very professional and competent in their roles and demonstrated their experience through expediting many processes, presenting innovative solutions and controlling costs.”

    Kevin Feeney, CFO

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  • Developed a budget and timeline to keep us on track

    Developed a budget and timeline to keep us on track

    “They developed a budget and timeline to keep us on track while minimizing surprises. Assisted with furniture purchasing and coordinated the acquisitions and installations of all furniture for our new offices. All outstanding deficiencies were fixed and we restarted our business in our new premises as if we’d always been there.”

    Christine Hughes, CFA, President and Chief Investment Strategist


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  • Very pleased with how smoothly our move went

    Very pleased with how smoothly our move went

    “We are very pleased with how smoothly our move went and we highly recommend D.J. McGauley’s. Initial consultation and assessment, purchasing and delivery of furniture, coordinating the moving of our existing office to our new office, Leasing hold improvements, coordinating the relocation and installation of our phone system/cabling.

    Rachel Oldfield, Manager, Finance & Administration

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  • Costs involved were fair and your professionalism was excelling

    Costs involved were fair and your professionalism was excelling

    “It was very reassuring for us at Infinite to be dealing with a team that had your knowledge and experience moving from one A-class building to another. The costs involved were fair and your professionalism was excelling.”

    Ali Zahedi, Managing Director

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  • Stellar client service

    Stellar client service

    “What singularly impressed us was that you did not just attend at our office to give it a cursory once-over look and then submitted an estimate for moving, but that you discussed our company’s relocation policy and process, spent time ascertaining what we were moving, and wanted to view the office space we were relocating to.”

    Abena Buahene, BA, LL.B, Registrar & CEO

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  • Expertise and ability to deal with any and every situation

    Expertise and ability to deal with any and every situation

    “Your expertise and ability to deal with any and every situation to our complete delight was invaluable. From evaluating our moving needs to completing repairs to the landlord’s satisfaction, to managing the renovations and fit-out of our new location and the office and warehouse move… everything was seamless and painless as something like this can be.”

    Mark Thomas, Vice-President

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  • You Really Came Through for us

    You Really Came Through for us

    “You really came through for us and we appreciated how professional and organized you were throughout the move. Everyone at Bilingual Recruiters Inc. commented on how well the relocation to our new home on Yonge Street turned out. I would recommend your firm to anyone having to go through the stress of relocating their office. ”

    Louis Cavalaris, V.P and Treasurer


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  • Your dedication to your clients shows in everything you do.

    Your dedication to your clients shows in everything you do.

    “The team at D.J. McGauley helped us facilitate a two stage move recently.
    I wanted to express my appreciation for all your assistance; it was invaluable. No matter what we asked of you or what we needed, you were there. You were sensitive to our needs and understanding of our economic position. Your dedication to your clients shows in everything you do.
    Our moves went smoothly with no headaches due largely to your expertise and assistance. You helped make our move as stress free as possible.
    Thank you again for your exceptional service.

    Ludy Gibson, Office Manager

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  • Facilitated a remarkably smooth transition

    Facilitated a remarkably smooth transition

    “Facilitated a remarkably smooth transition and we greatly appreciated your assistance and your expertise. Helping to organize the phone installation and dealing with the communications this transaction required really helped us to settle into our new space quickly and seamlessly.”

    Miriam Adams, C.M., Co-founder/Director

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  • Much Appreciated

    Much Appreciated

    “We are now moved into our new office and it appears that the office move went well last night. I am sure the move would not have gone as smoothly as it did without you coordinating and organizing the move for us. Much appreciated.”

    Kathy Nakanishi, Manager, Office of the CEO/Registrar

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  • Quite Literally a Fully Integrated Service Perfectly Executed
  • Immediately Put Our Team at Ease
  • Took Care of Everything Including Last-minute Issues
  • Entering our third decade as a client
  • Appreciate the care and diligence
  • Rare to See That Sort of Efficiency in a Company Anymore
  • Honest with us throughout Genuinely Felt They Cared About Our Peace of Mind
  • So Patient & Accommodating
  • Very Professional Manner and is Extremely Reliable
  • Extremely Helpful and Responsive to Our Requests
  • Robson Associates Inc.
  • Thank you for all of your help and support
  • Quick to adapt to changing environments and requirements during COVID-19
  • Work was completed to an exceptionally high standard
  • Careful Planning & Strong Project Management
  • Professionals we could count on
  • Completed construction and move on time and on budget
  • Developed a budget and timeline to keep us on track
  • Very pleased with how smoothly our move went
  • Costs involved were fair and your professionalism was excelling
  • Stellar client service
  • Expertise and ability to deal with any and every situation
  • You Really Came Through for us
  • Your dedication to your clients shows in everything you do.
  • Facilitated a remarkably smooth transition
  • Much Appreciated

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